Accounts Payable Specialist/Accounting Assistant

Accounts Payable Specialist/Accounting Assistant

The Investment Real Estate Group of Companies is seeking an Accounts Payable Specialist/Accounting Assistant who will report to the Controller.

The Business:

The Investment Real Estate Group of Companies (IREGC) is composed of real estate centric entities focused on the self storage industry. The various companies provide brokerage services, feasibility studies, property management, development and construction services, general self storage consulting and insurance products. In addition, we own a portfolio of self storage properties. Our market area includes the eight States in the Mid-Atlantic and Northeast. Learn more at https://irellc.com.

The Environment:

IREGC currently employs 48 people overall with 15 of those in the home office. We have converted an old stone grist mill built in 1831 and the adjoining miller’s house into our offices. The setting is rural and safe. We strive to maintain a friendly, family-like work atmosphere. At times the work can be hectic and other times very mellow; adaptability is key. IREGC employees are team oriented where all colleagues wear many hats and help each other succeed. While business is the priority, colleagues are encouraged to live healthy, balanced lives. Our company is guided by the core values of doing the right thing; being enthusiastic, engaged and competitive; working hard, working smart; having fun; and being compassionate and authentic. We are rapidly growing, and this is an excellent opportunity for the right candidate.

The Role:

We are seeking a candidate who will:

  • Be scrupulously organized and detail oriented, yet have an understanding of the big picture.
  • Work independently.
  • Present a positive professional impression to the firm’s customers, vendors, employees and stakeholders.
  • Be pro-active in supporting operations and administration.
  • Be open and embracing as new ideas and projects come up.
  • Be a lateral thinker and problem solver; not a person who necessarily does things because “that’s the way they’ve always been done.”
  • Possess a positive “can do” attitude, knowing any issue that arises can be overcome, solved, eradicated, left behind, gotten around, defeated and just plain taken care of!

Specific duties and functions of the position include, but are certainly not limited to:

  • Prepare and process weekly payments including checks, transfers, wires and ACH payments.
  • Open, input and maintain invoices as well as be responsible for payment approval process.
  • Assist in accurately coding invoices for entering into the accounting system.
  • Determine 1099 status of vendors, maintain records and complete forms. Obtain and maintain tax-withholding forms (W-9) on all vendors and record their federal identification number in the accounting software.
  • Prepare and file 1099 Forms.
  • Complete month end accounts payable closing including reconciling accounts payable subsidiary ledgers to the general ledgers.
  • Communicate with vendors and resolves questions or discrepancies.
  • Receive, research and resolve routine internal and external vendor account inquiries.
  • Cross train and backup essential operating duties of team members as needed.
  • Make bank deposits.
  • Perform other administrative duties that are needed to support the team.

Our ideal candidate will:

  • Add energy to every conversation.
  • Always be positive and have fun at work.
  • Offer help to the team before being asked.
  • Highlight good work from your team members.
  • Leave things more organized than you found them.
  • Get smarter at your job through training and/or books.
  • Figure out what didn’t work and make sure it is right the next time.
  • Surface and highlight difficult decisions.
  • Encourage curiosity.
  • Ask why.

Experience and Requirements:

  • Excellent computer skills (especially Excel).
  • Strong organizational and time management skills.
  • Attention to detail.
  • Willing to work extended hours to meet deadlines as needed.
  • Minimum of two years of accounts payable experience is required.
  • Must be able to adjust and adapt to changes in the current processes to meet changing needs.
  • Ability to work independently and as part of a team.
  • Experience with QuickBooks and Sage 100 preferred.
  • Ability to work in a fast-paced environment.
  • Possess the ability to work on multiple entities at one time and change gears quickly.
  • Real estate experience is a plus, but not required.

To apply, please send a resume to [email protected]